Congratulations to you! You planned a frat party; you own business, you manage a group of people. However, managing a festival is a beast unto itself. The fact is that it does not matter whether it is national, headline-grabbing music or small town fringe theatre. Managing a festival is a whole new ballgame that requires a well-developed process for organizing and communicating. Sure you can do one-off events and get by with inefficient processes and poor communication, after a few sleepless nights you will get through it. Our process comes from experience. Yes, we have few years of experience. However, every event is different we look for solutions to improve the guest experience.
Where do we start?
Communication: Communication is the start of any event. Start by mapping out the expectations for everything.
Documentation: After communication document everything to be able to reflect back on agreements and expectations.
Structure: Build the operational structure that defined the roles and responsibilities of the team
Team: A bad team can kill event just as quickly as a good team can recover. The team needs to be a blend of experience. Empower the team to make real-time decisions based on their understanding of the issue and knowledge.
Trust: You have to trust your team. Yes, issues will come up, and opportunities address them will also come up.
Organizational Process: Defined processes for everything allows a great team to achieve success
Clone yourself: Create clones for yourself. Yes, a great clone allows for you to multiply yourself which in turn provides greater reach over the whole event.